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Remove drop down box in excel for mac how to#

If you often edit the items in the drop-down menu, you may want to create a dynamic drop down list in Excel. If the latter, you simply go to the other sheet and select a range using a mouse.Ĭreate a dynamic (automatically updated) Excel dropdown The range may be in the same or in a different worksheet.

Place the cursor in the Source box or click the Collapse Dialog icon, and select the range of cells to include in your drop-down list.

On the Data tab, click Data Validation.

Select the cell where you want the drop-down list to appear.

To insert a drop-down list from a range of cells, carry out these steps: Insert drop down in Excel from a range of cells For this, use the INDIRECT function with a structured referencelike this:įor this example, we make a dropdown from the column named Ingredients in Table1:

In the new Source box, enter the formula referring to a specific column in your table, not including the header cell.

Select List from the Allow drop-down box.

Open the Data Validation dialog window.

Select the cell where you wish to insert a dropdown.

To add a dynamic dropdown from an Excel table, follow these steps: Why may you want to use a table? First and foremost, because it lets you create an expandable dynamic drop-down list that updates automatically as you add or remove items from the table. Instead of using a regular named range, you can convert your data to a fully functional Excel table ( Insert > Table or Ctrl + T), and then create a data validation list from that table.

If your named range has at least one blank cell, selecting the Ignore blank box allows any value to be entered in the validated cell. These values should be entered in a single column or row without any blank cells.įor example, let's create a drop-down list of ingredients for your favorite recipes: Select the entries you want to appear in your drop-down menu in an existing worksheet or type the entries in a new sheet. Type the entries for your drop-down list. This method of creating an Excel data validation list takes a bit more time, but it may save even more time in the long run. If it's not the case, consider using one of the following options.

This method works well for small Excel data validation lists that are unlikely to ever change. Well, your drop-down box is ready in under a minute. Now, Excel users simply click an arrow next to a cell containing a dropdown box, and then select the entry they want from the drop down menu.

Select or clear the Ignore blank depending on how you want to handle empty cells.

Make sure the In-cell dropdown box is checked otherwise the drop-down arrow won't appear next to the cell.

In the Source box, type the items you want to appear in your drop-down menu separated by a comma (with or without spaces).

In the Data Validation window, on the Settings tab, do the following: Enter the list items and choose the options. On the Excel ribbon, go to the Data tab > Data Tools group and click Data Validation.ģ. Use Excel Data Validation to create a drop-down list. You can even select non-contiguous cells by pressing and holding the Ctrl key while selecting the cells with the mouse.Ģ. If you select the whole column, a drop down menu will be created in each cell of that column, which is a real time-saver, for example, when you are creating a questionnaire. This can be a single cell, a range of cells or the entire column.

You start by selecting a cell or cells where you want a drop-down box to appear. Select a cell or range for your drop-down list. This is the fastest way to add a drop-down box in all versions of Excel 2010 through Excel 365. Drop-down box from comma-separated valuesĬreate drop down list with comma-separated values.Below you will find a quick outline of the main advantages and drawbacks as well as the detailed step-by-step instructions for each method: On the whole, there are 4 ways to create a drop down menu in Excel using the Data Validation feature.

Remove drop down box in excel for mac how to#

How to copy a dropdown into multiple cells.Allow entering other data in a combo box.Display a message when a cell with the dropdown is clicked.Additional options for the Excel drop-down box.How to fix Excel data validation not working.Make a dropdown list from another workbook.Apart from that, a dropdown prevents spelling mistakes and makes data input faster. The main purpose of using drop down lists in Excel is to limit the number of choices available for the user. It also shows how to create a dropdown from another workbook, edit, copy and delete data validation lists.Įxcel drop-down list, aka drop down box or combo box, is used to enter data in a spreadsheet from a pre-defined items list. The tutorial demonstrates 4 quick ways to add a dropdown in Excel.